ABRAM FRIEDMAN OCCUPATIONAL CENTER TITLE IV FEDERAL FINANCIAL AID POLICIES

ADMISSION POLICY
Abram Friedman Occupational Center (AFOC) is a public postsecondary education and Career Technical Education (CTE) institution of the Los Angeles Unified School District, Division of Adult and Career Education. It is accredited by the Western Association of Schools and Colleges, and approved by the State of California Department of Education to provide academic and career technical education programs to residents living in the school’s service area.
Any person seeking education and training programs will be admitted into the school by meeting one of the following requirements: 18 years of age or older and not currently enrolled in a regular high school; Have a high school diploma or the recognized equivalent such as a GED Certificate; Currently attending a high school and has permission from the school to take a Career Technical Education class as an elective. High school students are not eligible for Title IV. All educational opportunities are offered without regard to race, color, national origin, gender or disability. The District
Coordinator for Title IV, Title VI, Title IX and Section 504 can be contacted in the Office of Compliance, 333 South Beaudry
Avenue; Los Angeles, California 90017.

DETERMINATION OF ELIGIBILITY FOR FEDERAL FINANCIAL AID
AND SATIFACTORY ACADEMIC PROGRESS (SAP)
It is imperative that all Abram Friedman Occupational Center students maintain Satisfactory Academic Progress (SAP). Failure to maintain SAP will result in the loss of financial aid disbursements for future payment periods and/or receipt of AFOC program certification. The requirement that SAP be monitored and maintained is based upon federal regulations that govern federal student aid. These regulations require that a student make progress in two ways:
Qualitative: A student must maintain an overall grade point average of 70% (C) or better in the current program of study. Quantitative: A student must complete at least 90% of the possible clock hours each semester. This includes maintaining an overall attendance rate of at least 90% for the entire program of study. To comply with these regulations, the academic records of all students will be reviewed at the end of each increment (each AFOC semester). This review will be utilized to determine if a student is maintaining Satisfactory Academic Progress (SAP). The AFOC Financial Aid Officer will review the academic and attendance records of all students who receive financial aid on a semester basis. Instructors are responsible for reporting any grade below a C to the Financial Aid Advisor at least two weeks prior to the end of each semester. The Financial Aid Advisor will monitor and calculate attendance for every student. All students not maintaining SAP at the end of each semester will be counseled, including consideration for dismissal.
Should a student be allowed to continue his/her course of study, specific conditions for retention may be set.
The requirements listed above apply to ALL Federal Student Aid recipients. In addition, federal student aid recipients must meet the following standards to continue receiving aid:

• A student may only receive financial aid for the same semester one time. Additionally, students who exceed 150% of the program length become ineligible for Federal financial aid. (Example: total program hours are 1200 x 150% = 1800 hours.)
• For a student to complete a program of study within the maximum timeframe of 150%, he/she may not fail more than half of the program. For example, a student cannot repeat more than 600 hours in a 1200 hour program.
• If a student repeats any portion of the program, the most recent attempt issued in determining both qualitative (grade point average of 70% (C) or better) and quantitative (90% attendance) measures within the SAP policy. However, all attempts are included when calculating the maximum timeframe (150%).
• If a student completes a program at AFOC and enrolls in another AFOC program or if a student changes programs prior to completion of the original program, AFOC only includes the clock hours and grades pertaining to the student’s current program in the SAP calculation.
• Students may appeal for reinstatement of financial aid and SAP. Before students may appeal for reinstatement of financial aid eligibility, a Free Application for Federal Student Aid (FAFSA) must be on file for the semester that funds are requested. Appeals must be requested one semester at a time. Students begin the appeal process by submitting an appeal in writing to the Financial Aid Office. The appeal must explain any extenuating circumstances that prohibited Satisfactory Academic Progress (SAP). Examples of extenuating circumstances may be serious illness, hospitalization, or death in
the family. The Financial Aid Advisor will review all written appeals on an individual basis and the instructor’s input will be obtained and considered in the decision-making process. If it is determined to be necessary, the Financial Aid Advisor will request an interview with the individual student to obtain more specific information. If financial aid eligibility is denied, students may appeal the decision.
• If financial aid eligibility is lost, a student can regain eligibility. This can be done only by taking action that brings the student into compliance with both the qualitative (grade point average of 70% (C) or better) and quantitative (90% attendance) components of the Satisfactory Academic Progress policy. Therefore, a student who was denied an appeal must raise his/her overall grade point average to at least 70% (C)and raise his/her attendance percentage to at least 90%.

REFUNDS AND RETURN TO TITLE IV POLICY
Federal Student Aid regulations determine the amount of federal aid the school and/or the student may retain. During the first 60% of the semester, a student earns aid in direct proportion to the length of time he or she attended class. A student who withdraws after the 60% point may retain 100% of the Federal disbursements. If a refund funding issued under the Pell Grant program is due, the student must return the funds to the U.S. Department of Education or make satisfactory repayment arrangements with the Department of Education. In order for the student to remain eligible for future financial aid, this must be done within 45 days of receiving notification from Abram Friedman Occupational Center. The school’s portion of the Federal refund is done within 30 days of the student’s withdrawal date. Percentage of Institutional Charges to be Refunded: On or before the first day of class 100%; Within two weeks of class 90%; After the first two weeks of the enrollment period 0%. Calculation of the Return of Title IV Funds:
1. Determine amount of Title IV funds disbursed and/or amount that could have been disbursed as of the last day of attendance.
2. Determine the percentage of the period of enrollment completed by the student. Divide the number of clock hours completed in the period of enrollment by the number of clock hours possible. If the percentage completed exceeds 60%, the percentage of Title IV funds earned = 100%. Proceed to number three. If the percentage is less than 60%, divide the number of clock hours completed by the number of clock hours scheduled to be completed as of the date the student withdrew. If this amount is less than 70% use the previous percentage and proceed to number three.
If the second percentage is 70% or greater, determine the clock hours scheduled to be completed as of the date the student withdrew divided by the total clock hours in the period of enrollment. Proceed to number three. The percentage is calculated out to four decimal places and then rounded to the third decimal place. (Example – 0.4486 would be rounded to 0.449, or 44.9%).
3. Calculate the amount of Title IV Aid earned by the student. Multiply the total of Title IV Aid disbursed by the percent of Title IV Aid earned from number two.
4. Determine if the student is due a post-withdrawal disbursement, or if Title IV Aid must be returned to the U.S. Department of Education. If the amount of Title IV Aid earned is larger than the amount of Title IV Aid received, the difference will be disbursed and applied to student’s account. If the amount of Title IV Aid earned is less than the amount of Title IV Aid received, the difference will be returned to the U.S. Department of Education.
5. Calculate the amount of unearned Title IV Aid due from the institution. The institution must return the lesser of institutional charges multiplied by the percentage unearned (100% - percent of Title IV Aid earned) and the amount of Title IV Aid to be returned.
6. Determine return of funds by Abram Friedman Occupational Center to the U.S. Department of Education.
7. Calculate the initial amount of unearned Title IV Aid to be repaid by the student. Subtract the school’s responsibility from the total amount of Title IV Aid to be returned to the U.S. Department of Education to determine the amount of Title IV funds due from the student.
8. Determine return of funds by the student. The student must submit the required Pell Grant refund amount to the U.S. Department of Education within 45 days of the notification from the school.

DRUG AND ALCOHOL ABUSE PREVENTION PROGRAMS
Abram Friedman Occupational Center (AFOC) has developed policies to assist in the prevention of the illicit use of drugs and the abuse of alcohol by students and employees. The program provides services related to drug use and abuse including dissemination of informational materials, educational programs, counseling services, referrals and disciplinary actions. AFOC’s Counseling Office provides an overall coordination of the Drug-Free School Program. However, many services are the responsibility of other areas of the institution. These include: Alcohol and Drug Education, Referral Services and
Disciplinary Actions.

LAWS GOVERNING ALCOHOL LOCAL, STATE & FEDERAL LEGAL SANCTIONS
The State of California sets 21 as the minimum age to purchase or possess any alcoholic beverage. Specific ordinances regarding violations of alcohol laws, including driving while intoxicated, are available from the Main Office. A violation of any law regarding drugs or alcohol is also a violation of the AFOC Student Code of Conduct and will be treated as a separate disciplinary matter by the Administration.

STUDENT RIGHTS UNDER FERPA
FERPA is a Federal law that applies to educational agencies and institutions that receive funding under a program administered by the U. S. Department of Education. The statute is found at 20 U.S.C. § 1232g and the Department’s regulations are found at 34 CFR Part 99. Under FERPA, schools must generally afford students who are 18 years or over, or attending a postsecondary institution: Access to their education records; an opportunity to seek to have the records amended; some control over the disclosure of information from the records.

CAMPUS SECURITY (CLERY ACT)
A copy of the Abram Friedman Occupational Center’s Annual Security Report is available upon request. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by AFOC; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a copy of this report by contacting the Financial Aid Office.

privacy@afoc.edu